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A useful guide to letting your property

Whether you are a first-time or an experienced landlord and have a property you wish to let, there are various stages of the lettings process that you will need to go through.

Below are the main considerations, and of course we are able and would be pleased to help you through the maze should you utilise our services.

Prior to Letting:

  • Regulations: Ensure that you are compliant with regulations regarding electricity, gas, tenancy agreements, furnishings, deposits and multiple occupancy
  • Insurance: Think carefully about what insurance you will need as a landlord – you should consider the benefits of taking out landlords contents, liability and rent insurance
  • Inventory and Schedule of Condition: Decide what furniture will be provided in your property and create an inventory of all the contents
  • Asking Rent and Deposit: Decide how much rent you want to charge and how much of a deposit you will require from your prospective tenant – it helps to know the current market demand and rents being achieved
  • Tenant: Consider what kind of tenant you are looking for and whether you wish to impose any restrictions, such as “no pets permitted”

Letting out your property:

  • Find a suitable tenant, obtain references and credit checks
  • Put in place a formal tenancy agreement
  • Collect and hold a deposit under an approved tenancy deposit protection scheme

During the tenancy:

  • Collect rent – usually monthly by standing order
  • Inspect your property on a regular basis – at least twice a year is recommended
  • Maintain the property to a good standard (this is your responsibility unless agreed otherwise with the tenant)
  • At the end of the contracted lease, decide whether you want to renew the contract and if not, ensure you give sufficient notice to the tenant

Ending the tenancy:

  • Go through the inventory with the tenant to ensure all is as it was originally
  • Settle any disputes and return the deposit subject to final agreement
  • Decide your next step – are you going to sell or let the property again?

Consult the experts

Our team is expert in both letting and managing properties. We can help you with all of the above processes to make your life easier, and help obtain better value and investment returns.

When choosing your Agent, you should consider:

  • Is the managing agent located within easy distance of your property?
  • Is the agent knowledgeable about the local area and with good knowledge of reliable local contractors with whom good relations are maintained?
  • Do they deal with tenants you would be happy to let to?
  • How will your property be marketed to prospective tenants?
  • Does the scope of their service match your requirements?
  • What deposit protection company do they use?

How are repairs and maintenance dealt with?

Why choose Brian Holt?

  • The Holt Family have worked in the property industry in the area for over 75 years; Holt is a trusted name throughout Coventry and Warwickshire
  • We take the responsibility as your Agent seriously
  • Integrity is at the heart of everything we do
  • Our teams have many years’ experience and expertise, and possess good local knowledge
  • As an independent company, we listen and ensure we do our best to meet your needs
  • Brian Holt Estate Agents is regulated by the Royal Institute of Chartered Surveyors (RICS), subscribes to The Property Ombudsman (TPOS) for Sales and Lettings, and adheres to their voluntary Code of Practice
  • NAEA and ARLA Licensed Company
  • Client Money Protection scheme

What does Brian Holt do?

Our agency provides a service that aims to deliver peace of mind from the initial letting to end of the tenancy, to help the landlord to optimise his/her investment by effectively managing the property and minimising the time your property is unoccupied.

A brief outline of the full management service* we provide is as follows:

  • FREE rental valuation prior to each tenancy
  • Advice on repairs and anything that may affect the rental value
  • Prominent advertising in local press
  • Extensive internet coverage
  • Accompanied viewings with all prospective tenants (unless agreed otherwise)
  • Complete reference and background checks
  • Preparation of a legally binding tenancy agreement
  • Dealing with the utility companies at the commencement of a tenancy
  • Provision of detailed statement of accounts each month
  • Carry out regular inspections of all managed properties
  • Provide emailed reports of inspection to the landlord
  • Monitor rent to check that this is paid at the required time and take appropriate action if not
  • Organise quotations for any maintenance work and arrange for any repairs to be carried out
  • Carry out professional check outs and administer the return of the deposit to the tenant

*If you prefer to manage the property yourself and wish us to simply find you a suitable tenant, we can offer you our Let Only Service

We will do all we can to ensure your rental property is let without additional hassle or worry for you.

How do we market your property?

Brian Holt Estate Agents carries out extensive marketing to ensure your property is as visible as possible to prospective tenants.

Maximum online exposure

  • We have our own dynamic, up-to-the-minute website where prospective purchasers and tenants are able to easily find details of available properties;
  • We feature on major property portals in the UK;
  • We utilise social media platforms such as Twitter and Facebook to further connect with local communities;
  • Our Facebook page features a unique property search allowing prospective purchasers and tenants to search through all of our properties as soon as they are available, directly through Facebook;
  • We continually review our procedures and our use of technology to ensure we can market your properly to its full potential.

Mailing Lists

We have an extensive database of prospective tenants, who can sign up to our mailing list directly through our branches, over the phone or through our website. Details of your property are sent to suitable applicants who are on this list.

Extensive print advertising

Brian Holt Estate Agents regularly features in the property pages of the Coventry Telegraph, Warwickshire Telegraph and The Courier (Leamington Spa and Kenilworth).

In addition, we are regularly approached by the local press and radio to comment on property matters. Our profile in the area is therefore maintained as one of the top Coventry and Warwickshire property specialists.

Constructive Feedback

We follow up all viewings carried out at your property to obtain feedback and gain a direct insight into how your property is viewed by prospective tenants. This feedback is communicated to you in a constructive and timely fashion together with any recommendations we may feel would improve your property for prospective tenants.

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